Private Client Legal Secretary

Birmingham – £26,000 - £32,000

• Provide full secretarial support to the private client department
• Diary management / arranging meetings
• Coordinating team diaries and arranging travel
• Opening of client files
• Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Maintain database with client and contact details
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Draft correspondence and prepare standard documentation from audio/copy

• Extensive experience within a private client department
• Fast and accurate typing speeds
• Previous experience using a case management system 
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control 
• Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm  
• Proficient in diary management; meeting arrangements, telephone and email communication 
• Excellent communication skills
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently